Overview

The Executive Assistant of HEYDUDE is seeking an experienced Executive Assistant who understands a C-suite executive’s daily responsibilities. We are looking for a candidate that is adept at working in a fast-paced environment that requires a lot of flexibility and frequent priority shifting. This role is in-person, five days a week and will provide support to two of our C-suite executives.

What You'll Do

• Strategically and proactively handle calendar and daily schedules for two executives. This will include meetings across domestic and international time zones. You will coordinate and vet a high volume of meeting requests, using knowledge context to make sound judgements regarding calendaring, discerning priorities between conflicting meetings and thoughtfully and proactively navigating last-minute schedule changes.
• Plan and execute All Hands meetings as well department-level off-sites.
• Work closely with the team on calendar goals, agenda items and to understand important milestones.
• Build and send relevant communications to the Marketing, Product & Merchandising Team.
• Plan and manage events of all sizes including internal & external contact and customer meetings and visits.
• Organize and coordinate travel logistics including flights, ground transportation, preparing agenda and accommodations. Will also process visas, passports and global access, etc.
• Drive different activities throughout the year to help build employee and team engagement
• Thrives in a position that requires a high degree of multi-tasking and ability to work under pressure in a fast-paced environment.

What You'll Bring to the Table

• Bachelor’s degree or equivalent experience preferred but not required.
• Minimum of 5 years of executive administrative assistant experience, preferably supporting a C-suite executive.
• Experience working with global teams and coordinating global schedules.
• Must have strong PC skills including Word, Excel, PowerPoint, One Note, Outlook.
• Experience with Microsoft Teams is preferred.
• Excellent communication skills (written and verbal).
• Exceptional attention to detail and organizational skills.
• Shown ability to be proactive, flexible, efficient, and dedicated. Takes initiative and works independently.
• Comfortable interacting with all levels of employees in multiple locations
• Ability to handle confidential information.
• Processing expense reports
• Familiarity with SAP Concur
• Ability to participate as part of a global EA team
• Experience in calendar management across multiple time zones
• When working from the office is an open cubicle, environment/noise level is moderate. Ability to lift/carry up to 25 lbs.

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