Legal Assistant

Overview

We are seeking a highly organized and proactive Legal Assistant to support our legal team. This position (reporting to the SVP, General Counsel) requires exceptional critical-thinking skills, multitasking abilities, attention to detail, and a comprehensive understanding of legal and administrative functions. The ideal candidate will play a crucial role in helping the legal team operate smoothly and efficiently to achieve daily and long-term goals within our corporate office.

What You'll Do

• Process and handle all billing-related tasks and management of the eBilling database, ensuring accuracy and compliance with company policies and requirements (including but not limited to managing our eBilling platform (SimpleLegal), reviewing and approving invoices, ensuring proper coding, running spend reports, collaborating with regional billing specialists and outside counsel, working closely with internal accounting to ensure timely payments, etc.).
• Manage and support General Counsel and 3+ Vice Presidents by assisting with scheduling meetings, appointments, and travel arrangements, and staying available for any changes or needs during travel.
• Field requests and questions from our legal team, internal business partners, and external vendors, and promptly find suitable solutions and answers.
• Prepare and edit correspondence, communications, meeting agendas, itineraries, presentations, etc.
• Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Act as a liaison between the General Counsel, legal leadership team, and internal/external collaborators.
• Manage and store materials for Board of Directors meetings including meeting minutes, Legal Updates, and other documents.
• Collect and distribute mail and handle shipping domestically and internationally
• Coordinate meetings and outings for the team, including scheduling, catering, etc.
• Complete and run expenses and reports for General Counsel and Legal Leadership team using SAP Concur.
• Collaborate with the Global Executive Assistant team to plan important meetings and events.
• Assist the legal team with additional one-off projects and tasks.

What You'll Bring to the Table

• Bachelor’s Degree or equivalent experience.
• Minimum of 5 years relevant experience with at least 3 years at a law firm or in-house legal environment.
• Proficient with Microsoft Office Suite, Adobe Pro, and DocuSign.
• Ability to proficiently use Power Point to create and edit department presentations.
• Experience with SimpleLegal/CounselGo billing platform preferred.
• Experience supporting executives at an international corporation preferred.
• Experience using SharePoint a plus.
• Exceptional written and verbal communication skills.
• Meticulous with details and organization.
• Ability to successfully build relationships and partner cross-functionally.
• Ability to manage multiple high-priority, urgent, and confidential projects simultaneously.
• Willingness to take initiative and identify process improvements.
• High level of discretion necessary in working closely with confidential and sensitive information of the Company
• Confidence to work and devise solutions independently.
• Diligent and successful working in a fast-paced, multifaceted environment.
• Exceptional critical thinking and problem-solving skills.
• Interest or relevant experience in the legal field and subject matter.

 

<div ccp_infra_copy_id="1a93e97f-4f29-4d6a-af09-2bfc7ad7f558" ccp_infra_timestamp="1729796289322" ccp_infra_user_hash="349276615" ccp_infra_version="3" data-ccp-timestamp="1729796289322">